TERMS & CONDITIONS
This agreement is between the client and CHRISTIANA ANDREWS LTD
CA Film is the trading name of Christiana Andrews LTD. a company registered in England and Wales under company number 07627195.
Christiana Andrews LTD. is a registered company and also has public liability insurance of £5,000,000.
Agreement between the named parties in the form and Christiana Andrews Film. regarding the subject matter hereof. It supersedes all prior agreements. The only way to add or change this agreement is to do so in writing, signed by all parties.
COOPERATION: CLIENT agrees and understands that Christiana Andrews Film, its associates or employees will be the exclusive the Cinematographer(s) at this event unless otherwise noted, CLIENT agrees that guests may not film or take photos of the assigned Cinematographer(s) setups, poses or arrangements without prior permission of the Cinematographer(s). The Parties agree that good faith, cooperation, and communication between them are important in obtaining a good result. Christiana Andrews Film recommends that CLIENT identifies to the Cinematographer(s) important individuals during the event and during associated portraits if they wish to have them filmed. Christiana Andrews Film or its associates or employees will not be held accountable for not filming desired guests if there is no one to assist in identifying and gathering people. Christiana Andrews Film is not responsible if key individuals fail to appear or cooperate during filming, or for missed images due to details not revealed to Christiana Andrews Film or beyond the cinematographer(s) control.
HOUSE RULES: Christiana Andrews Films and its associates or employees are limited by the guidelines of the ceremony officials or reception site/venue management and CLIENT agrees to accept the results that may occur from said guidelines. Negotiation with the officials for moderation of guidelines is solely the CLIENTs responsibility. Christiana Andrews LTD will, however, offer technical recommendations concerning such guidelines.
BREAK: Christiana Andrews Film and associates or employees will require a break of 1 hour to have a hot meal provided by the CLIENT's to avoid the team leaving the premises for a break. If the CLIENT is unable to provide a hot meal for Christiana Andrews Team, please do bear in mind that the team will be forced to leave the premises to have their break, which could lead to vital parts of the day being missed.
IMAGES AND COPYRIGHTS: All films/images produced by Christiana Andrews Film are protected by Copyright Law (all rights reserved). Upon final payment by CLIENT, CLIENT is granted a limited license to use and display resulting films for personal use only. Footages may not be altered or reproduced in any manner without prior written permission of Christiana Andrews Film. The CLIENT must obtain written permission from, and compensate Christiana Andrews Film prior to the CLIENT, its associates, friends or relatives publishing or selling the footages.
MODEL RELEASE: The CLIENT hereby grants to Christiana Andrews Film and successors, heirs, executors, administrators, assigns, attorneys, representatives and agents, the irrevocable and unrestricted right to use and publish films of the CLIENT or in which the CLIENT may be included, for editorial, trade, advertising, digital marketing or any other purpose and in any manner or medium; to alter the same without restriction; and to copyright the same. The CLIENT hereby releases Christiana Andrews LTD and all associates representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from or related in any manner to Christiana Andrews Film use of said footages.
RETAINER & PAYMENT SCHEDULE: 30% OF AGREED FEE is due at time of booking. This is a NON- REFUNDABLE RETAINER. Should CLIENT cancel or otherwise breach this Agreement, the NON- REFUNDABLE RETAINER shall be liquidated for loss of bookings to Christiana Andrews LTD due to your date being secured. The CLIENT shall also be responsible for payment of any materials/charges incurred up to the time of cancellation. Otherwise, the retainer shall be applied towards the Final Total, with the remainder of the charges payable in full, two weeks prior to the date of the event. Christiana Andrews LTD has a zero tolerance for late payments. Any late payment will incur interest of 3% a day of your outstanding balance and the risk of a no-show from the Cinematographer(s) and/or withholding of content.
LIMIT OF LIABILITY: In the likelihood of the Christiana Andrews' Cinematographer(s) being injured, become too ill, or has an emergency that prevents them from capturing the event, Christiana Andrews Film. will make every effort to secure a reputable replacement Cinematographer(s). If a suitable replacement is not found, the CLIENT agrees that Christiana Andrews Film, its associates or employees take full and complete responsibility and liability. Christiana Andrews Film will return all payments received for the event.
Christiana Andrews Films will take the utmost care and respect of content, its exposure, storage, and processing the footages/images, but cannot and does not, guarantee that footages/images of the event will not be lost, stolen, or destroyed for reasons within or beyond to Christiana Andrews Films control. CLIENT further agrees that the limit of liability for a partial loss of originals shall be a prorated amount of the exposures lost based on the estimated percentage of the total number of original footage and content.
COMPLETION SCHEDULE: Films are expected to be ready for proofing within 24 weeks of the event date. DVD/USB/Hard Drive/ creation is expected within 8 weeks. Packaging may require additional time.
DRONES / AERIAL FILMING: Christiana Andrews have experts who have extensive experience in flying our drones. We, however, do not own a CAA license. Whilst most venues are fine with us flying the drone on their site, we do advise that you check with your venue before booking us for your event if having drone footage is paramount to you. Make sure that you have all the permission needed in writing and that external costs are met. We will not be liable for any costings that were not agreed to during the booking process.
IMPORTANT INFORMATION: We have a postcode barrier of 100-mile radius within the RH12 code. [If working in the UK] and if Christiana Andrews Film and its staff have to travel past this barrier, an additional cost of travel [flights, petrol, taxi, etc] and hotel [minimum of a 4-star rating] costs will be added separately to the quotes provided for our services.
COMPLAINTS: The Client should first raise any complaints with Christiana Andrews Film. in writing within 21 days from the date of receipt of all visuals.
CONSULTATION: Christiana Andrews Film offers a free digital consultation service to clients in order to outline broadly what is required of the company so that the services provided are tailored to the client's needs. In any case, Christiana Andrews Film will contact you either by phone or email a few days before your event to ensure that there have been no last-minute changes to the plan.
PAPARAZZI: All of your guests will have digital cameras and all your guests will want to photograph or film the occasion. In the spirit of cheerful cooperation, the client agrees to give the Cinematographers from Christiana Andrews Film precedence over your guests in order to capture footages required for your wedding. We cannot be held liable for a lack of footages if guests taking their own photos and film of the event have continually interrupted the Cinematographer's work.
PARKING: It is mandatory that Christiana Andrews Film is provided with at least 2 parking space at each location. Failure to do so will incur the client extra charges.
ABUSE: Christiana Andrews Film will not tolerate any form of abuse verbal or physical. If any such incidents were to occur we would be forced to stop filming and vacate the premises and which may also lead to legal action where liable.
PLEASE NOTE: CLIENTs need to pay the balance 14 days before the event.